Finance and WisePay

FinanceandWisepayLP

Finance and WisePay

You will not have to pay any tuition fees if you are under 19 and have been resident within the European Union for the three years before your course. Different rules apply to students from outside the EU. Full details are available from the Admissions Office.
Year 12 students will have received information about the purchase of textbooks in their welcome pack.  If students are required to purchase their own textbook, please do support them to do so without delay.

You can pay for any items of expenditure at the College via Wisepay, see below.

Textbooks may also be borrowed from the College Library. If you are in receipt of a bursary, please see Mrs Southwell in Student Services to ask for help with purchasing textbooks.  You will also be asked to pay towards the cost of field trips and visits, although the charges for these are kept to a minimum.  Examination fees, with the exception of re-sits, are normally paid by the College. Students will also need to pay for any extra tests required for university entrance purposes (e.g. BMAT, UKCAT for medicine, STEP papers for Maths).

The College charges an administration fee of £50 per student which is payable at the start of Year 12. Payment information will be emailed to parents. Payment waiver, means-tested Bursary funding and payment plans over 6 months are available, where required, to ensure that no student faces any barriers to accessing learning.

The fee covers a variety of additional services, including the following:
  • During Year 12, full access to the College Sports and Tennis Centre, Mon-Fri 7am-6pm all year round, plus access to the gym all day at the weekend. *
  • Full access to online services including a range of IT software and storage facilities including Office 365 products (with download license for up to 5 devices).  
  • A selection of enriching, non-core curriculum activities. 
  • Personal Protective Equipment (PPE) where required. 
  • Special delivery costs for final exam certificates. 
  • Student Planners for Year 12 and Year 13. 
*If membership is desired in Year 13, a subsidised top-up fee of £10 will be charged per student.

WisePay

The College subscribes to a national online system called WisePay, this allows the College to accept electronic payments for items of expenditure. Payments can be made 24 hours a day, 7 days a week with a debit/credit card through a secure online account.

Using WisePay, you are able to top-up your son/daughter’s student account, ensuring they can then use their card with our Cashless Catering service and you can also make payments for trips, events, course fees, resource packs and many other important expenses.

​Getting started

For parents of new students joining us in the autumn 2019 term, an email from WisePay will be sent on Friday 6th September 2019 containing a username and password for your WisePay account.

If you have not received an email from Wisepay by Monday 9th September 2019, please contact the College Bursary at: wisepay@hillsroad.ac.uk.

To log onto WisePay and change your password (strongly recommended) please follow the step-by-step guide below.

Please note that the deadline to make payments for resource packs and course fees is 15th September.

Step-by-step guide

1. Please click on the WisePay logo below to log into your account.
2. Use your username and password sent to you by WisePay to access your account.
3. Once logged in, please click on the purple tab on the right-hand side labelled ‘My Wise Account’.
4. Please click on the ‘My Account Details’ link.
5. Once you have completed all the information requested on this page, click ‘Save’ at the bottom of the page.

Wisepay_logo




If you have not received an email from WisePay, please contact wisepay@hillsroad.ac.uk.

Wisepay FAQs

Yes, you can easily merge the WisePay accounts and switch between each one, saving you the trouble of remembering different passwords for each account.

Please follow the step-by-step guide below on how to link up your different accounts.

 Step-by-step Guide

  1. Using this link, please log into one of your WisePay accounts. Please note it doesn’t matter which one you log into.
  2. Once logged in please click on the header ‘My Merged Accounts’ then click on ‘Merge an Account’.
  3. Please enter the user name and password for one of the other accounts you have been given then click 'Find Student Account'.
  4. You will then see a list of matching accounts, please click on ‘Merge this Account’ shown to the right-hand side of the account that you are sure you would like to merge with.
  5. You will then receive a confirmation message. When you return to the WisePay Homepage, under the header ‘My Merged Accounts’ there will be the option ‘Switch to Student’s Name’.

If you forget your password when logging in and entering your login details, please click on ‘No, it’s been forgotten’. Then you will be asked for your email address, please enter the email address that you have registered with WisePay. WisePay will then send an email to that email address containing your password.

If you haven’t registered an email address yet and have lost your original login details or you can not remember which email address you used, please email wisepay@hillsroad.ac.uk.

Please click this link and enter your login details or click on the WisePay logo on this page.

The only method in which to pay for items of expenditure for your son/daughter is via WisePay.

If you have any other queries, please email wisepay@hillsroad.ac.uk and we shall try and solve the problem as quickly as possible.


Subject Fees

Fees are required for the following subjects:
  • Art
  • Dance
  • Drama & Theatre
  • Instrumental and Singing Lessons
  • Photography
To make a payment please go to Wisepay and click on the 'Resources and Course Fee Payments' tab.

Resources packs

Resources pack relevant to the subject(s) being studied will be visible for payment on your Wisepay account. To make a payment please go to Wisepay and click on ‘Resources and Course Fee Payments’.
 


Printer Credit

Funds can be placed on your WisePay account for printing costs which will then be linked to the student’s card to use at printers/copiers in the College.

To make a payment please login to Wisepay and click on the ‘Printer Credits’ tab.

Financial support for students

The College receives a sum of money from the government for distribution to students who meet the criteria for financial support under the 16-19 Bursary Scheme. Full details of eligibility and application procedures will have been provided for students at enrolment. These will indicate both the eligibility criteria, relating to household income, and also the range of activities for which an application can be made (e.g. transport, essential educational activities linked to chosen A level courses, extra tests required for university entrance purposes.)

The College will conduct an audit of likely demand for the 16-19 Bursary Fund at the start of the academic year, before finalising how much money can be distributed to the various categories of students applying for financial assistance.

The 16-19 Bursary Fund has two parts:

  • A statutory element which is for a restricted category of young people in defined vulnerable groups.
  • A discretionary part enabling post-16 providers to give support to other young people according to their needs and circumstances.

 Young people who fulfil the following criteria:

  • Are under 19 on 31st August in the academic year in which they start the programme of study.
  • Satisfy the residency criteria laid down by the Education and Skills Funding Agency (EFSA).
  • Follow a programme of study funded by the Education and Skills Funding Agency (EFSA).

The College will pay a vulnerable bursary of £1,200 a year to students in the following circumstances:

  • Students in Care.
  • Students who are coming out of Care.
  • Students in receipt of Income Support or Universal Credit.
  • Disabled students in receipt of Employment Support Allowance who are also in receipt of Disability Living Allowance or Personal Independence Payments.

The College will pay discretionary bursaries to students whose household income is below £16,190 per annum after tax and NI deduction. The amount of the bursary will depend on the money available to the College and the number of students applying.

The College will provide targeted financial support towards essential educational expenses for the above groups of students, and will aim to help students whose household income is below £20,000 per annum.

Students who have been affected by a sudden, exceptional change in financial circumstances which bring them into the categories above may also apply for financial support.


To be eligible to receive free meals, the Government has identified that students or parents need to be in receipt of, one or more of the following benefits:

  • Income Support.
  • Income-based Jobseekers Allowance.
  • Income-related Employment and Support Allowance.
  • Support under the part VI of the Immigration and Asylum Act 1999.
  • The guarantee element of State Pension Credit.
  • Child Tax Credit (provided that they are not entitled to Working Tax Credit) and have an annual gross income of not more than £16,190, as assessed by HMRC.
  • Working Tax Credit run-on – paid for 4 weeks after you stop qualifying for Working Tax Credit.
  • Universal Credit with net earnings not exceeding the equivalent of £7400 per annum.

A student is only eligible to receive a free meal when they or a parent/guardian have made a successful application to the College (evidence of benefit entitlements will need to be submitted with the application form).

Funds for Free Meals will be uploaded at regular intervals onto the students ID card (which is also a cashless card issued to all students). Meals can then be purchased at the catering outlets in College. 


The amount of money available to each eligible young person will depend on the number of applications and the level of individual need.

The College will assess the extent of the likely need at the beginning of the academic year, before deciding how much money to allocate to young people.

Money from the Bursary Fund could be used to support essential expenses such as meals or the cost of files/paper/computer printing etc., as well as course-related costs which will support post-16 participation, including:

  • Specialist materials relating to courses followed, e.g. Art/Photography.
  • Additional course costs, e.g. essential educational trips/visits or essential music tuition and essential text books.
  • Transport costs.
  • Essential exam/test expenses required for post-18 progression (e.g. Bio Medical Admission Test BMAT, National Admission Test for Law LNAT, UKCAT, STEP etc). College services fee.

We regret that we are unable to provide financial support for College trips which are not essential to the academic programme. 


Students applying for a bursary will need to provide in confidence evidence of benefit entitlement such as Working Tax Credit, Child Tax Credit, Universal Credit Award Notice, Income Support, JSA or other similar documents. We will also require proof of income such as a recent P60.

Students applying for targeted financial support will be asked to say what they might need to spend for their course as well as the evidence of total household income.

The Student Services Administrator will assess each application, consulting with the Assistant Principal (Student Services & Support) and the student’s Tutor, as appropriate.

If a student considers that an application has not been assessed fairly according to the principles laid down by the College, an appeal can be made to the Deputy Principal, who will review the assessment of the application. The Deputy Principal’s decision will be final.

If a claim is proved to be fraudulent, no award will be given and any money already allocated will be reclaimed. 

This will depend on the nature of the award. It may take any of the following forms:

  • A payment into a student’s bank account in the case of a vulnerable bursary normally paid monthly or a discretionary bursary normally paid termly in three installments.
  • A payment onto the students ID card for Free Meal entitlement.
  • A payment into the student’s (or parent’s) bank account to partially reimburse a cost already incurred (e.g. transport cost).
  • A payment in kind, such as an internal College transfer to pay part of the cost of a College trip or course materials.
Students receiving an award will be expected to meet the normal expectations of students at the College, as outlined in the learning agreement. Failure to do so, may lead to the student’s eligibility for an award, whether current or future, being reassessed by the Assistant Principal (Student Services & Support). 

You need to:

  • Complete an application form>>
  • Return it to Student Services, or email to BursaryFund@hillsroad.ac.uk together with the supporting evidence of financial circumstances. Examples of evidence are Child Tax Credit Award Notice, Working Tax Credit Award Notice, Universal Credit Award Notice, Income Support, Job Seekers Allowance, Employment Support Allowance and a recent P60

Deadlines for applications
Students are asked to apply by Friday 27 September 2019, so that an initial assessment of demand can be made by the College. However, applications can be made throughout the year as needs are known, subject to funds being available.

The outcome of applications will be advised in writing within 3 weeks of the application deadline date, including any conditions for the payment.

Appeals against unsuccessful applications may be made to the Deputy Principal via Student Services, in writing within 2 weeks of notification being received.

Appeals will be settled within 2 weeks and advised in writing. For emergency or temporary financial difficulties please contact Student Services. 

Confidentiality
Please be assured that all applications will be kept confidential. If you have any queries please email BursaryFund@hillsroad.ac.uk or call 01223 247251, ext. 1499. 



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