Your Questions Answered - Student Absence
If a student is feeling unwell during the day and needs to go home they must see a member of the Student Services Team to sign out. In some cases it may be necessary for the student to be collected by a parent/guardian or sent home in a taxi if they have some distance to travel.
If it is felt that a student need not go home, they can rest in the medical room until well enough to return to lessons.
On rare occasions, e.g. suspected fracture, a College first aider might accompany a student to the Accident and Emergency Department at Addenbrooke’s Hospital unless the student prefers to be accompanied by a friend. Parents/guardians would be contacted immediately.
No. Holidays during term time should not be taken. Experience shows that missing more than a week of term can have a significant impact on a student’s progress, so we ask that term time holidays are avoided.
In exceptional circumstances where students need to be absent during term time for a maximum of three discretionary days, please ask your daughter or son to collect a Planned Absence form from their tutor at least one month in advance, which will prompt them about what to do to seek absence permission.
The College uses an electronic system for the recording of attendance and this information is sent home to parents via a weekly email. The Student Services Team use this data to monitor attendance. If a student is absent from College they must enter the appropriate absence code in the electronic register. It is
expected that this is done on the day of absence. Full instructions are given to students at induction. An acceptable reason must be given for all absences, otherwise the absence will be considered unauthorised.
Attendance and punctuality data are displayed on the student’s ProPortal home page which parents can ask to see at any time.
Notes will not normally be required, as students will be asked to provide reasons for their absence through the electronic registration system. The Student Services Team will
contact you if absences are a cause for concern, and may request confirmation of the
reason for absence.
For any unplanned absences of more than 3 days, parents are asked to contact the
College, giving your son’s/daughter’s name, tutor group and reason for absence either via email absence@ hillsroad.ac.uk or phone on 01223 278065.
Information about Reporting Absence